AR 25-400-2 PDF
Find the most up-to-date version of AR at Engineering THE ARMY RECORDS INFORMATION MANAGEMENT SYSTEM (ARIMS). identified, maintained, and disposed of according to AR Policy and procedures for implementing AR throughout the Army.
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As stated in the main recordkeeping narrative, this may not always be practical or possible. The list of file numbers in Annex A is not all-inclusive.
However, the nature of a contingency operation makes good recordkeeping even more critical. Please contact conops conus. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit deployed units to collect copies of records. The record copy will be handled in accordance with these instructions and AR The records specified in this guide provide important rights and interest information for Soldiers and veterans.
This area should be staffed and equipped to process both electronic and hardcopy records received from units down range. However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U.
Annex A contains a list of specific records to be created, maintained, and transferred. Process and transmit the following records in accordance with the regulations that prescribe their creation. General Information Chapter 2.
Deployed units will be provided copies of the Quick Reference guide outlining requirements ag specific and minimum records creation, preservation, collection, and transfer. Do not give these organizations the record copy of information to be preserved. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities. Units providing medical care will transmit these records in accordance with medical prescribing directives.
Process and transmit personnel records in accordance with personnel ra directives. Below is the entire quick reference guide that has been distributed and posted at various sites.
Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports. Destruction or loss of Army records is a violation of federal law and must not occur. Other unclassified records may be attached to an e-mail and sent to the same address.
To ensure records from the AOR are collected and properly prepared for transfer to continental U. This guide applies to 25-40-2 records regardless of media, e.
The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. Enter Your Email Address. These are, in turn, implemented by Army regulations.
Transmit unclassified e-mail to be preserved as a record to conops conus. Functional Area File Description Send the following records to: Approval by the archivist is legal authority for the retention and disposal of all Army records.
Visual information records still and motion will be sent to director, U. Destruction for any other reason is not authorized. Any records that document operations of the unit will be preserved per this instruction and AR Sign In Sign Out.
Army Publishing Directorate
If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment. Center for Army Lessons Learned: Records Management and Declassification Agency: Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.
Do not “over-classify” records. Electronic records received or transmitted will be provided in the format in which they were saved. Collection Priorities Appendix A.